The Sussex Gymnastics Committee Meeting was held on Wednesday 16th July 12:00pm at K2 Crawley, RH11 9BQ
Present
- Emily Knight
- Richard Keasley
- Lisa Jestico
- Beth Burchett
- Keith Walter
- Julie Bellchamber
- Sally-Anne Warner
- Heather Sampford
- Emma Ballancore
Apologies for Absence
- Charlotte Wynne-Pennels
- Dawn Hyland
- Mike Gevaux
- Kim Mirceta
- Nikki Huggins
- Sarah Dyson-Bottle
1. Minutes of the last meeting
The minutes from the last meeting were reviewed - no one had any questions regarding these.
2. Chair's Report
There was no chair report for this meeting as Emma felt as though there had not been sufficient time in her role to write a report. It was bought up as to whether there is a goal for Sussex regarding what the finances should be spent on. This was discussed with the treasurers report.
3. Treasurer’s Report
3 main competitions have taken place
Lots of training grants over the past year - just over £3k worth
People are more aware of it etc
£763 interest - increase this year as interest rates coming down
Not sure on how many times you can withdraw - will effect interest
3.1 Goal for Sussex Finances
What is money for - future?
Lots of money spent when covid hit.
Currently no goal, this year to increase training fund by 10k
Ask what Sussex clubs want from us with the money? - not individual pathways but groups
CPD potentially paid for?
Has started to be opened up more for training etc.
Comp numbers down - less profit this year - how can we increase this?
Grants are for gymnasts - need to give them a chance and have a realistic cap - want to be able to continue this into the future
How can we get numbers up/run more events - helping clubs get into competitions
Facilities for higher level comps is harder - could run competitions as longer days
Put spectator fee etc at a level that’s going to cover the costs
More comps are happening, needs to be variation, not all the same people all the time - spread the work out between people
4. Discipline Reports
General
ABSG comp first time in 7 years - good feedback. Over 150 entries - some clubs with more entries then others.
Look more closely at budget - need to make more money - maybe need to up the fees - spectator and entry.
Judging workshops have been held - want to run a bigger one to include more people like young leaders etc - looking for a county one as well as regionals.
Budget sheet to be put together for all events.
Change of rules - more accessible for many clubs at higher levels so hoping to build back competitions.
Wider list of dates for ABSG comp at K2 - reps to give to Sally-Anne - should be held before regional competition.
Need to set guidelines out with regards to accommodation funding etc.
Increase in boys at comps would be nice for the county at these events.
Claire from 1066 - retained Brevet judging
Dyson put a team in at Bracknell - medal success. Hawth also competed at this event.
Men's Artistic
Bit of a gap in men’s artistic ages at Hawth - covid is the likely cause for this.
Women's Artistic
Coaches talk at County squad - new rules to be used at invitational
Head of WTC - came to judge at county invitational - notes made
Wanting a judging workshop for coaches
Gymnasts get to represent Sussex at invitational - largest entry so far
Hoping to hear more about judging - region have proposed that you can do the course/assessment - BG are not giving guidance through courses - region to then hold courses to allow for judging at the WAG comps 1-2 days at additional cost - no dates online yet
5. Welfare Report
Sussex welfare email - are things in background in process about structure with regards to funding (should now be clearer for all regions nationwide) - should be able to get expenses back - just deciding who they attend it for - fees will be paid by relevant individual (county/region).
Notification group - helpful for things that have been missed on email - E.g. active Sussex welfare meeting - multi sport.
Course on children becoming teenagers - Active Sussex - could be very beneficial.
Keeping teenagers in sport - coaches need to be aware of how to deal with it
Could we get an active Sussex rep to come to a meeting? - Sally-Anne to contact
SE region going to get a document together regarding finances etc - guidelines to work from to solidate more specific figures for us
6. Any other business
6.1 Young Leaders
Young leaders from Sussex - could we get them involved in Sussex? - tough for some children when they’re not getting paid - lots of money to pay them all (fees up etc)
SE ask if they’ve got any BG young leaders - regional event etc to tick off books
Tramp comps very different - good to bring in money, need to meet needs of everyone
Sussex young leaders - what will they gain from that? - looks good for their CV etc
Investment in next generation is very important - helpers course etc
6.2 Training Guide
Training & Development Funding Guide
Training guide - package of what we can fund for affiliated clubs
- Add something in for young leaders
- Is there an age limit for young leaders for first aid course - someone to organise (people may have links in clubs)
- Want to be a county that invests in our gymnasts
- Coaches support - more for HP coaches - done through clubs - same way as HP funding works
- Email chair and treasurer to start with
- Good start - loose structure to start with
- Some coaches don’t have to go to squads in different disciplines
- Put it on website - Richard to put something together
We do a lot more than lots of counties - quite a condensed committee
6.3 Competition Guidelines
Guidelines for organising Sussex events
One person leads - takes responsibility for all parts of the comp
If not going to make money - needs to get authorised elsewhere, as well as treasurer
Trampoline don’t pay judges as National and regionals don’t
Mileage claimed for travel for distances over 10 miles only
All claims should be countersigned by the organiser and sent to treasurer to pay
Ensure everything is on a budget sheet
6.4 Communication
Admin don’t notify the right staff of emails so they get missed
- People need to let us know if they wish for things to be sent to an alternative email
- Put things on without comments
- Notification page - fb - poster (QR code for social media to join - can be on websites) - Emily (secretary) to do.
- Not as many people use websites now.
6.5 Next Meeting
John Selden - 15th October - 11am - Beth to organise
Venue nearer Hastings way for Feb meeting - Emma to let secretary know if there is anywhere nearer them for meeting
The meeting ended at 13:27pm.